APA style: Presentation format and referencing


American Psychological Association (APA) does not have a standard or set of rules for presentations.

It is important to be diligent when identifying citations to ensure adherence to legal requirements.

See International Presentations Guidelines... for a more detailed approach to format.

Information guides and education sources available are:

- Publication manual of the American Psychological Association (6th ed.)

- APA style guide to electronic references (6th ed.)

- APA style blog.


Title page

Include same information as on an APA style paper such as:

- full title

- author/s with main speaker first ( (qualification title/s optional)

- Institutional affiliation (designation)

- author's note.

Additional information may include:

- date of submission or presentation

- course title

- instructor's name.

Figure (image)

Figure 1. Explanatory caption describing the image (include citation).

Hyperlink images to original source (easy to read colour).

About the presenters slide

About the individual presenters of a group presentations.

Photo of presenters.

Name, qualification title and work role.

Clear.

Subsequent slides

Format that is appropriate in healthcare presentations include:

  • subtitles or headings (32 to 36 font)

  • body text. (18 to 28)

  • personal pronouns and active voice use

  • sentence fragments

  • clear fonts

  • use graphs (rather than tables)

  • aim for 5-6 lines of text per slide

  • allocate an entire slide for specific and important messages, quotes, diagrams/charts and images.

  • time slide use to complement 1-2 minutes of talking.

Citations to referencing: Relationship

Essential legal citations required are:

  • intext citations

  • citations in Reference list.

Citations are needed for:

  • direct quotations (original citation)

  • paraphrasing

  • tables

  • figures (graphs, charts, photographs, maps, drawings)

  • images

  • media files.

DIRECT QUOTATIONS

(Refer to APA, 2010, pp. 170 - 173)

"APA style is widely used in many disciplines" (Epigrammatist, Year, p. 199),

Epigrammatist 1990 identifies that "APA style is widely used in many disciplines" p. 199.

PARAPHRASING

Basic formation citation (or electronic document citation)

(Refer to APA, 2010, p. 177)

-Introducing the material or in parentheses following it.

First Author Surname and Second Author Surname (2006)

-Paraphrasing citation

(First Author Surname & Second Author Surname, 2006)

Same author

(Refer to APA, 2010, p. 177)

Author (2000, 2004a)

Two or more citations

(Refer to APA, 2010, p. 177)

(First Author Surname, 2006; Second Author Surname & Third Author Surname, 1975)

Secondary source

(Refer to APA, 2010, p. 178)

(as cited in Surname, 1998, p. 22)

Unknown author

(Refer to APA, 2010, p. 183)

"A few words of the title or reference list entry", "article", "chapter" or "webpage" title of book or report.

Titles that are italicized in the reference list should be italicized in text.

Titles that are not italicized in the reference list should appear in quotation marks.

("A few words," 1999)

or

If work is identified as Anonymous.

(Anonymous, Year)

With six or more authors

(Refer to APA, 2010, p. 177)

(First Author Surname et al., 2016)

Unknown date

(Refer to APA, 2010, p. 177)

(First Author Surname, n.d.)

Personal communication

(Refer to APA, 2010, p. 179)

(A, Author Surname personal communication, September 4, 2017)

TABLES AND FIGURES

Refer to all tables and figures in the main body of the text.

Order them with numbering (Table 1.), or (Figure 1.).

In text about the table

(Refer to APA, 2010, p. 125-149)

Table 1. Brief explanation of the table

Above the table

(Refer to APA, 2010, p. 125-149)

Table with its number next to it (APA, 2010, p.127).

Title that describes the table contents (APA, 2010, p.133).

Below the table

(Refer to APA, 2010, p. 125-149)

From an article

Note. Adapted/Retrieved/Reprinted from “Title of Article,” by Author First Initial. Second Initial. Surname, Year, Journal Title, Volume(issue), page(s). Copyright (Year) by the Name of Copyright Holder. Reprinted [or adapted] with permission.

From a book

Note. Adapted/Retrieved/Reprinted from Book Title (page number), by Author First Initial. Second Initial. Surname, Year, Place of Publication: Publisher. Copyright [Year] by the Name of Copyright Holder. Reprinted [or adapted] with permission.

From a Web site

Note. Adapted/Retrieved/Reprinted from Source website. Copyright (Year) by the Name of Copyright Holder. Reprinted [or adapted] with permission.

Below the figure

(Refer to APA, 2010, p. 150-167)

From an article

Figure X. Descriptive phrase that serves as title and description. Reprinted [or adapted] from “Title of Article,” by Author First Initial. Second Initial. Surname, Year, Journal Title, Volume(issue), page number. Copyright [Year] by the Name of Copyright Holder. Reprinted [or adapted] with permission.

From a book

Figure X. Descriptive phrase that serves as title and description. Reprinted [or adapted] from Book Title (page number), by Author First Initial. Second Initial. Surname, Year, Place of Publication: Publisher. Copyright [Year] by the Name of Copyright Holder. Reprinted [or adapted] with permission.

From a Web site

Figure X. From [or Adapted from] “Title of Web Document,” by A. N. Author and C. O. Author, year (http://URL). Copyright [year] by Name of Copyright Holder. Reprinted [or Adapted] with permission.

CREDITING IMAGES: COPYRIGHT IMAGES AND CREATIVE COMMONS PUBLIC DOMAIN

Citing intext to an image

(Refer to APA, 2010, p. 38)

See Figure 1.

or

"Two-three words of the title in quotation marks," (Year).

Caption under the image

(Author/organisation, Year)

Visually used image

"Two-three words of the title in quotation marks," (Year).

Personal Photograph

Figure 1. Short description of photograph, City, Country, Month XX, Year.

Reference list

Book: reference as a quotation from a book.

Journal: reference as a quotation from a journal.

Web Site: Reference as a quotation from a web page.

Online Image: Artist's Surname, X. (Year). Title of work. Retrieved from {Name of database} database.

Photograph (original): Photographer as author

(if the photograph was taken by oneself, cite in-text only and do not include in the Reference list)

Example format

Photographer, A.. (Year, Month Date of Publication). Title of photograph [photograph]. City, State of publication: Publisher.

MEDIA FILE

Video file (eg YouTube video)

Intext

(Producer/organization, Year)

Reference List Author, A. A. (year, date of posting). Title of video [Format]. Retrieved from 'website address'

References

Format is required by:

  • centered title (Refer to APA, 2010, p. 37)

  • no bold (Refer to APA, 2010, p. 37)

  • single authors go before multiple authors (Refer to APA, 2010, p. 182)

  • arranged alphabetically by author's last name (Refer to APA, 2010, p. 181)

  • no underlining (Refer to APA, 2010, p. 37).

Reference page title options

References; more than one reference.

Reference: one reference.

Image references: various images.

Tables and figures references; various table and/or figure.

Suggested Reading

APA Copyright and Permissions Information

APA REFERENCING

Publication Manual of the American Psychological Association (6th ed.)

Basics of APA style tutorial: Citation references in text

Social media citations

​Reference

American Psychological Association. (2010). Publication Manual of the American Psychological Association (6th ed.). Washington DC: American Psychological Association.


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