• Joanne Cantoni-Pudniks

Online journal application process



Preparing your paper for submission requires specific adherence to guidelines.

Verifying and complying with processes is essential for acceptance.

Verify presentation requirements such as:

- file format

- length

- submission information

- format of graphics

- figure and chart placement

- resolution

- fonts and colour

- APA referencing style.

Complying with legal and ethical policies in:

- World Medical Association Declaration of Helsinki

- ICMJE Recommendations for the Conduct

- Reporting, editing, and publication of scholarly work in medical journals

- methods of informed consent (written or verbal)

- ICMJE Recommendations for the Protection of Research Participants

Ensuring adequate provision for:

- author identification

- writing assistance

- protection of contributors

- appropriate citation of literature

- previously published manuscripts

- project funding

- obligations to conflict of interest

- open access publishing agreement

- permission from copyright holders

- ensuring no fabricated data or image manipulation.

Identify journal ranking from Scimago Journal & Country Rank.

Preparing for the online process of application

Personal information

Other identifying information

Keywords

Abstract and a second version of the piece without your name

Final document of your article

Most importantly, submissions to publication journals should be accomplished one at a time.

Qualified reviewers are specialised in their role. They are advocates in confidentiality and protecting the work of the authors. Reviewers encourage development, guidance, motivation and self awareness with constructive criticism, Their efforts result in self-awareness of the author and diligence can be motivating.

In many cases, their volunteered time entails heavy workloads. Situations with journals publishing different versions of a study introduce the risk of inconsistencies in findings (Wager, 2009). Compliance with correct evidence based research is essential for improving and fulfilling goals in healthcare.

The process of possible resubmission is one of accepting the reproving from the wise.

What to do if your manuscript is rejected

If the article is not accepted, accept feedback and prepare your article for resubmission or submission in the next journal publishers on your list.

Responding with courage

Be prepared with the following possibilities:

1) Rejection without an invitation to re-submit.

2) Conditional acceptance with the requirement of making minor changes.

3) Outright acceptance, where changes are not required and suggestions are made for further diligence.

Action plan

Create an action plan for changes needed and adhere to the plan.

Categorise reviewers comments.

Check guidelines and format; font type, size, line spacing, heading order, word limit, line numbering, page numbers and margin size.

Prepare a response

Systemically copy and paste each reviewer comment as part of your response and type your response below it.

For example —

'We changed the discussion section on page 28, lines 8-15'.

Identify where you have changed data charts, figures or images.

Give reasoning if you are unable to address a comment and change it.

Cover letter

Follow guidelines and look for example templates for writing a response letter:

  • Address the letter with correct information and details.

  • Express gratitude for the review.

  • Identify the revised manuscript you are resubmitting.

  • Provide a summary.

  • Refer to the comments early to be respectfully appropriate.

Acknowledge that the reviewer’s insight has improved the manuscript.

Ask another person to check your resubmission letter for polite and respectful tone.

Revise and resubmit following peer review.

Check spelling.

Suggested reading

How to Write the Best Journal Submission Cover Letter

How to Read and Respond to a Journal Rejection Letter

Reviewer Roles and Responsibilities

What to Do When Your Paper Is Rejected

Manuscript Rejection: Causes and Remedies

How to Hit a Home Run with a Strong Rebuttal Letter

Reference

Wager, E. (2009). Why you should not submit your work to more than one journal at a time. African Journal of Traditional Complementary and Alternative Medicine, 7(2), 160–161. Retrieved from https://www.ncbi.nlm.nih.gov/pmc/articles/PMC3021155/


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